Lake Maspenock Preservation Association

Executive Board Meeting Minutes

JUNE 19, 2013

Start time: 7:27 pm

In atten­dance:

Mal­colm, Frank, Mike, Pat­ty, Bri­an, Drew, Rick

1. Review and vote to accept min­utes from May 20th meeting.

Post meet­ing min­utes to web­site after board approval

Motion: Mal­colm

Sec­ond: Mike

Unan­i­mous

2. Treasurer’s Report – Trea­sur­er (Tina) not present at meet­ing to present figures

3. Fund raising

Mike – no progress, sta­tus quo

Mike wants to talk to Lou about EMC, will talk to Price Chop­per (Cor­po­rate)

Sug­ges­tion to check with Price Chop­per to see if we can sell T‑Shirts/Hats/Sweatshirts/Towels at the store, Mike to look into this

4. Update on Sandy Beach work, Buoys?

Beach open­ing – June

Beach house sched­uled to be con­struct­ed ear­ly July (sub modular)

Scope has not changed but progress is slow

Bri­an has resigned from Park and Rec

5. Dam Advi­so­ry Com­mit­tee (Update Mike, Mark, Frank)

Mike has not heard any­thing regard­ing first meet­ing from Nor­man (Town Manager)’s office. Mike to call Jaime Gonzalvez

6. Let­ter to EMC

Dave Gibbs called Dan Fitzger­ald, he got no response

7. Boat Parade, 7/4, 2:00 pm – Notice sent out, send out fol­low-up notice?

Fol­low up notice was sent on June 29th by Tina to membership

8. Dunkin’ Donuts Petition?

Jen sent a note to Mal­colm from a res­i­dent, they want us to spon­sor NOT sup­port­ing the new Dunkin’ Donuts on West Main Street to be built. Not some­thing that the Lake Asso­ci­a­tion would spon­sor or sup­port, we sup­port envi­ron­men­tal and lake issues. The phys­i­cal loca­tion is out­side of our area of inter­est thus not con­sis­tent with our Mission.

9. New Business

Extend­ed Draw Down –

What paper­work needs to be in place for the Lake Asso­ci­a­tion to hold the extend­ed draw down this year, new weeds are ter­ri­ble on North side of the lake

The cur­rent agree­ment is every three years, we would have to go back to Con­ser­va­tion Com­mit­tee with a new Notice of Intent to accel­er­ate the date to this year. Mal­colm will research, talk to Con­ser­va­tion Com­mit­tee and get nec­es­sary paper­work in order.

Fish­ing Tour­na­ment – Sep­tem­ber 14th is pro­posed, every­one seemed to be good with that date, more plan­ning dis­cussed at next meeting

10. Next meeting?

Mon­day, August 5th – 7:00 pm – 6 Downey Street (Tina’s)

11. Motion for adjournment

Motion: Mal­colm

Sec­ond: Patty

Unan­i­mous

End time: 8:24 pm

Lake Maspenock Preservation Association

ANNUAL MEETING MINUTES

MAY 20, 2013

Quarum of 22 vot­ing mem­bers attend­ed the meeting.

Meet­ing start time: 7:15 pm

1. Exec­u­tive Board – Vote to accept the min­utes from the last E‑Board Meet­ing held April 8, 2013

Motion: Mal­colm Page

Sec­ond: Mike Riley

Unan­i­mous

2. Treasurer’s Report

$1,785 in accounts

Con­tin­ue fund rais­ing efforts, get mem­ber­ship involved

Pat­ty to com­plete brochure once offi­cers are elect­ed and mail­ing to go out to mem­ber­ship. Some mem­bers and E‑Board Mem­bers to go door-to-door with the new brochure once com­plet­ed and printed.

3. Elec­tions:

-Trea­sur­er – 3 year term

Tina Mac­Connell continuing

Motion – Mal­colm Page

Sec­ond – Bri­an Eberlin

Unan­i­mous – Tina re-elected

-Exec­u­tive #1 — 2 years remain­ing on a 3 year term

Bill Casey – resigning

Rick O’Dell — nominated

Motion: Mal­colm Page

Sec­ond: Bri­an Eberlin

Unan­i­mous – Rick elected

-Exec­u­tive #3 — 3 year term

Mike Riley continuing

Motion: Mal­colm Page

Sec­ond: Bri­an Eberlin

Unan­i­mous – Mike re-elected

-Exec­u­tive #4 — 3 year term

Mark Sex­ton continuing

Motion: Mal­colm Page

Sec­ond: Pat­ty Holland

Unan­i­mous – Mark re-elected

4. Safe Boat­ing Course held again in April at the Fire Station.

22 peo­ple attend­ed, very suc­cess­ful. Will offer to mem­ber­ship again next year

5. Draw Down and Weed Con­trol – Bio­log­i­cal Sur­vey com­plet­ed after 2011/2012’s more exten­sive draw down. Find­ings are pub­lished on the web­site. New type of weed has been found in the lake, but the mil­foil prob­lem seems to have lessened.

6. Dam Advi­so­ry Com­mit­tee – formed

Mem­bers from E‑Board: Mike Riley, Mark Sex­ton, Frank Holland

Mem­ber­ship mem­bers: Dave Gibbs

Goal is to pri­or­i­tize and use town resources

Remove brush, exam­ine leak­age and spill­way through vol­un­teer efforts

Meet­ings should start soon

7. Updates on Sandy Beach Renovation

Bri­an updat­ed mem­bers – Project has begun, Beach house is tak­en down

Park and Rec has $500,000 approved for improvements

Plans of ren­o­va­tions: New Bath House, Entrance Way, Under­ground Wiring

They plan to be com­plet­ed close to the timeline

8. EMC Land: Seek­ing to meet with EMC

The goal of meet­ing with EMC is to get them to agree to place restric­tions on the land they own around the lake which would per­ma­nent­ly pro­tect all or most of the land. Mal­colm to check with the Plan­ning Board and update mem­ber­ship as appropriate.

9. Water Test­ing – 3 times per year, in three loca­tions on the lake

Results are post­ed to the Web­Site and to Face­book page

10. Oth­er Business

Put buoys at Sandy Beach out ear­ly. Ear­ly sea­son swim­mers swim in boat chan­nel and its dangerous.

Water­shed View – pro­posed by Car­ol Esler to the mem­ber­ship, she request­ed help with her cause from mem­bers in attendance

Post to Web­Site and Face­book Page regard­ing golf balls being hit into the Lake.

11. Motion for Adjourn­ment – Mal­colm Page

Sec­ond: Pat­ty Holland

Meet­ing adjourned – 8:40 pm

NEXT LMPA E‑BOARD MEETING TO BE DETERMINED AT A LATER DATE

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

MARCH 4, 2013

Attend­ing:

Mal­colm, Bri­an, Frank, Tina, Pat­ty, Mike, Mark

Start time: 7:03 pm

1. Review and vote to accept min­utes from Jan­u­ary 22nd meeting.

Post meet­ing min­utes to web­site after board approval

Mal­colm had changes:

Add the word “min­utes” to title of document

Mike should have been added as attend­ing the meeting

Clar­i­fy that noth­ing will be act­ed on: Car­ol Esler’s conservation

Over­lay Dis­trict comments

Machine Sand in the Park and Rec com­ment – change to “the sand will be machined, water depth must remain 3–4 feet deep”

Motion to accept min­utes with amendments:

Motion: Mal­colm

Sec­ond: Mike

Unan­i­mous

2. Treasurer’s Report – Dues rec’d?

There is $1,144.07 in check­ing account

Paid fee for Spring Social to Rod and Gun — $75.00

Email sent to mem­ber­ship on 3/2 – 90 emails, 3 responses

Drew – change Pay­Pal account to the new bank

3. Car­ol Esler – Email to mem­ber­ship con­cern­ing pro­tect­ing lake views

when new con­struc­tion takes place.

Car­ol is more than wel­come to address this issue at the Annu­al Meet­ing with the mem­ber­ship. Mal­colm had advised Car­ol of what should be addressed in an email to mem­ber­ship. Wait­ing for her response.

4. Fund raising

Mike met with Collela’s and Price Chop­per. He will bring our brochure to Colella’s at their request, he will get the name of the per­son in Price Chopper’s Cor­po­rate head­quar­ters to talk to. Did not get to talk to any­one at Bill’s Piz­za. He will fol­low up with PR per­son from EMC.

5. Dam Advi­so­ry com­mit­tee – Update-Mike, Mark, Frank

Frank and Mark signed up for the Com­mit­tee, Frank has been sworn

in by the Town. Dave Gibbs to also sign up. Meet­ings will begin

once com­mit­tee is formed and they have a sched­ule of meetings

6. Let­ter to EMC to express the need to look at the future of the com­plete par­cel owned by EMC – Sent last week

Mal­colm sent let­ter to EMC last week after review of E Board members

7. Pre­pare report to be sub­mit­ted to Con­ser­va­tion Comm. concerning

the results of the more exten­sive draw down. Post orig­i­nal report on our

web­site

Mal­colm to pre­pare the report and send the orig­i­nal report to Jen for

post­ing on our web­site and Facebook

8. Pre­pare Annu­al review of 2012, “State of the Lake”, for LMPA members

Mal­colm to pre­pare report

9. Friends of White­hall Annu­al meet­ing – Feb­ru­ary 5th, Guest speak­er From DCR to present infor­ma­tion about weed con­trol – did any­one attend?

No one attend­ed the meeting

10. Boat­ing safe­ty course – Mark

Mark sent a note to Peter regard­ing this years course

Wait­ing to hear back from him

Mark to send a note to Jack Mason as well

Need to pick a date soon

11. Spring kick-off social – March 30th

Paid for rental of Rod and Gun Club

E Board Mem­bers to con­tribute the Appetizers

E Board mem­bers to arrive at 6 pm to set up

Social event – 7pm to 10 pm

Invi­ta­tion to mem­ber­ship to be sent this week

Tina will ask Drew to get the tro­phy and have new win­ner inscribed

12. Meet­ing con­cern­ing zon­ing at 169 West Main

No one attend­ed the meeting

Look­ing to get the zon­ing changed to Busi­ness Zone from rur­al busi­ness. The uses that would be allowed under the busi­ness zon­ing would be about the same as cur­rent­ly allowed.

13. New Business

Dis­cussed var­i­ous events for 2013:

Annu­al Meet­ing – 7 pm on May 20th at Tina’s – E Board to discuss

fur­ther at April E Board Meeting

Fam­i­ly Fun Day – after beach clos­es for the sea­son due to construction

in the Spring

Fish­ing Der­by – May/June

Save the Date email once we final­ize dates for upcom­ing events

14. Next meeting?

Mon­day, April 8th – 7:00 pm, Tina’s

Motion for adjournment:

Motion: Mal­colm

Sec­ond: Tina

Unan­i­mous

End time: 8:34 pm

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

January 22, 2013

Atten­dees: Mal­colm, Tina, Pat­ty, Frank, Bri­an, Drew, Mark, Mike

Start time: 7:04 pm

1. Review and vote to accept min­utes from Novem­ber 5th meeting.

Post meet­ing min­utes to web­site after board approval

Motion: Mal­colm

Sec­ond: Patty

Unan­i­mous

2. Treasurer’s Report – Dues rec’d?

$1,169.05 – One mem­ber­ship, Oakhurst Street, new house

Opened new account at bank at Price Chop­per, Web­ster First Fed­er­al Cred­it Union

3. Car­ol Esler to attend meet­ing to address exec­u­tive board con­cern­ing pro­tect­ing lake views when new con­struc­tion takes place

Car­ol did some research on the inter­net and talked to

Claire Wright from Zon­ing Board

View pro­tec­tion – Zon­ing Board would like it to come from the Lake Association

Car­ol would like to raise com­ments at Gen­er­al Meeting.

Her research includ­ed Vari­a­tions in land, cre­at­ing a view shed pro­tec­tion through con­ser­va­tion, sim­i­lar to his­toric preservation

Nation­al Trust for His­toric Preservation

Solar pro­tec­tion

Laws as close as Cambridge

Noth­ing in regards to views

Can be writ­ten as to take views into consideration

Pro­tect­ing old­er neighborhoods

Preser­va­tion Law Reporter

Con­ser­va­tion restric­tion would be an Over­lay on top of cur­rent Zon­ing restric­tions, hard to rescind any­thing not deemed to be need­ed any longer, this is not some­thing that is being act­ed on or sup­port­ed by the LMPA.

Tina sug­gest­ed that Car­ol put togeth­er an email to go out to the mem­ber­ship to find out what is the will of the neighborhood

LMPA has 300 email addresses

Per­haps for a sub­com­mit­tee for addi­tion­al research, Car­ol to head the com­mit­tee of Lake Asso­ci­a­tion mem­bers inter­est­ed in the cause.

4. Fund raising

Try to get cor­po­rate sponsors

Mike to talk EMC, Bank, Collela’s and Price Chop­per for donations

5. Dam Advi­so­ry com­mit­tee – Update

Mike and oth­ers signed up for Dam Advi­so­ry com­mit­tee through

town web­site

Mark and Frank to sign up too

6. Mod­i­fy let­ter to EMC to express the need to look at the future of the com­plete par­cel owned by EMC.

Mal­colm start­ed the let­ter tonight. Updat­ing to what is applic­a­ble now, will get out to every­one before the end of the week.

7. Pre­pare report to be sub­mit­ted to Con­ser­va­tion Comm. concerning

the results of the more exten­sive draw down.

Mal­colm to work on this after “State of the Lake” com­mu­ni­ca­tion goes out to membership

8. Pre­pare Annu­al review of 2012, “State of the Lake”, for LMPA members

Mal­colm will work on this next after EMC Let­ter, but hope­ful­ly this week for board to review

9. Friends of White­hall Annu­al meet­ing – Feb­ru­ary 5th, 7:30, Woodville Bap­tist Church. Guest speak­er From DCR to present infor­ma­tion about

weed con­trol.

Mal­colm, Bri­an, Tina, Pat­ty, Frank

Tina to send to mem­ber­ship and reminder day before.

10. New Business

Beach update: Prices of con­struc­tion have gone up

Entrance way to new bathhouse

Some land­scap­ing

Beach swim­ming area has to be 3–4 feet max­i­mum depth

Park­ing lot to be done through the town

Play­ground will be 2nd , 3rd phases

ADA ramp com­pli­ance being researched

Should be 2nd phase

May do some con­struc­tion after beach is opened

Vol­ley­ball court possibly

Annu­al Win­ter Social? March 30th, Tina to call Rod and Gun Club for availability.

11. Next meeting?

Mon­day, March 4th

7:00 pm

Tina’s house

12 .Motion to end meeting:

Motion: Mal­colm

Sec­ond: Tina

Unan­i­mous

Time end­ed: 8:25 pm