Lake Maspenock Preser­va­tion Association

Web­site: www.lmpa.org         Email: lmpa.org@verizon.net

Lake Maspenock Preser­va­tion Association

Exec­u­tive Board Meet­ing Minutes

Feb­ru­ary 3, 2015

Atten­dance:  Mal­colm, Pat­ty, Tina, Paul, Mark, Rick, Mike

Guests:  Dave Gibbs, Don Kaiser

Start time:  7:10 pm

1. Review, dis­cuss any clar­i­fi­ca­tions and vote to accept min­utes from Novem­ber 11^th and Decem­ber 17th Exec. Bd. meet­ings. Post meet­ing min­utes to web­site after board approval.  Dis­cuss and review Weed Man­age­ment Com­mit­tee meet­ing min­utes, Post?

Motion to accept min­utes – Malcolm

Sec­ond: Rick

Unan­i­mous

2. Mem­ber Don Keis­er would like to address the Exec. Bd.

Don spoke about his feel­ings and how the Weed Con­trol Meet­ing that was held on Jan­u­ary 8^th was run.

 Dave Gibbs, Mal­colm and Mike had dis­cus­sions with all of Don’s points.  The meet­ing was set up in advance that ques­tions could be asked by writ­ing them down and pass­ing for­ward to the speak­ers in order to keep the meet­ing under con­trol and with­in the time­lines allowed, as the LMPA only had the use of the cafe­te­ria for a cer­tain time peri­od.    It was not­ed that this was stat­ed in all of the com­mu­ni­ca­tions that were sent to the mem­ber­ship regard­ing the meet­ing.  Don agreed at the end of the dis­cus­sions that he was not aware in advance of the forum and how ques­tions would be addressed, and he also agreed to work with Dave Gibbs on the issue of home­own­ers using phos­pho­rus fer­til­iz­er on their lawns so close to the lake and the issues that arise from it. 

3. Gen­er­al mem­ber­ship meet­ing, held Jan­u­ary 8, 2015 — Inva­sive weed con­trol pre­sen­ta­tion and vote by membership. 

• Con­tract with ACT — signed
• NOI – work­ing out for­mal­i­ties, mov­ing for­ward, Dave got abut­ters lists
• Pub­lic hear­ings – Mil­ford Feb. 19^th , Hop­kin­ton Feb. 23^rd

-    Gen­er­al Update – Tax deduc­tion letters…

Abut­ters will be noti­fied by mail (400 feet from lakefront)

Con­ser­va­tion Comm – check to try to get larg­er meet­ing room, ask for basement

Hop­kin­ton 3^rd par­ty con­sul­tant to look at NOI

            Lucas Environmental

            DPW Is applicant

Need to con­tin­ue to fundraise. 

Tax deduc­tion let­ters – Tina sent out let­ters for donations 

A voice vote was tak­en, with an over­whelm­ing major­i­ty, vot­ing to move for­ward on the per­mit­ting process to treat the weed problem.

4. Winter/Spring Social, Boat parade prize winner

Date set – March 21^st – Rick to sign contract

            Need ovens

            Tina and Pat­ty to han­dle arrangements

            Get prop from Rick to put Chris’ name on it (Drew)

5. Web Site – Anoth­er volunteer?

Dave Mason has offered to help with web­site.  Tina to get Jen’s phone num­ber and pass along to Dave

6. Trea­sur­ers report – New mem­bers… Account balances?

Reg­u­lar account: $3,722.09

Weed Fund:  $4,525.00

Paid ACT (abut­ters list)

New mem­ber – 10–15 new mem­bers or renewals

7. Event Insur­ance

Indi­vid­ual insur­ance poli­cies for events

Can pre­pare a “hold harmless”

Mike to devel­op a waiv­er to pro­tect volunteers

Rick to get insur­ance com­pa­ny from Woodville to Mike

Tina to sup­ply Mike with our insur­ance co. and find out how oth­er fish­ing der­bys han­dle insurance

8. Fish­ing tour­na­ment, Gen­er­al meet­ing, Fam­i­ly Fun Day

-Key to Bath house for our events?

Look­ing at May 2^nd for Fish­ing Tournament

            Have to check with Park and Rec about the key to the bath house, ask Amy

Gen­er­al Meet­ing – Fam­i­ly Fun Day (Joint grand open­ing?) have to check with Park and Rec

Next Weed Man­age­ment Meet­ing 2/11 loca­tion TBD

9. Boat­ing safe­ty class

30 reg­is­tered with Envi­ron­men­tal Police – reg­is­tra­tion now closed

Mark to ask to open to 45 people

Date:  March 7tth 8:00 am to 5:30 pm, bring lunch

10. Ter­centen­ni­al Cel­e­bra­tion – Ron and Sabine attend­ed meet­ing, parade float?

Town to sup­ply flat bed for float. 

Motion to work on float and make a subcommittee

            Motion:  Tina

            Sec­ond: Patty

            Unanimous

11. New Busi­ness

Approach DPW for boat ramp polic­ing – wash­ing boats com­ing in and out.

Wel­come Com­mit­tee – a wel­come com­mit­tee should be formed for when new peo­ple move onto the lake, we can greet them and make them aware of the LMPA.

12. Next meet­ing?

Tues­day, March 3^rd at Tina’s

13. Motion for adjournment 

Motion:  Mal­colm

Sec­ond: Patty

Unan­i­mous

End time:  8:54 pm

AGENDA – DECEMBER 17, 2014

Agenda for 12/17/14 LMPA Executive Board and Weed Management Meeting

In atten­dance:

Eboard: Mal­colm, Pat­ty, Tina, Mark, Paul, Rick

Weed Man­age­ment Com­mit­tee: Dave Gibbs, Ron, Sabine, Bill, Cathy, Tom

1. Review hand­outs for Jan­u­ary 8^th Pub­lic Infor­ma­tion Meet­ing to be held at Hop­kin­ton High Cafe­te­ria regard­ing use of chem­i­cals to con­trol eva­sive weeds in Lake Maspenock.

                  Motion: Malcolm

                  Sec­ond: Patty

                  Unanimous

1. Review fundrais­ing activities
2. Pri­vate fund­ing from lake area residents
3. CPC Feed­back on CPA fund­ing request

Rick to attend meeting

                  Amend­ed appli­ca­tion – dis­cuss final­ized vote

                  Fund­ing requests are pro­jec­tions at this stage, pos­i­tive meet­ing with Park & Rec

Gen­er­al Mem­ber­ship meet­ing on Jan­u­ary 8^th. Need vote by mem­ber­ship to move for­ward.   Email to be sent to mem­ber­ship, need to make clear that mem­ber­ship will vote. Weed Com­mit­tee to draft and send to Rick. Sand­wich boards to be post­ed in three prime loca­tions around the lake (207 West Main, Cor­ner of Hay­ward and South Street, Pine Island Road).   Will need the meet­ing to be held in an order­ly fash­ion. Keep a log of all atten­dees, make sure they are cur­rent with dues in order to vote. Ques­tions may be asked by sub­mit­ting ques­tions in writ­ing.   There will only be one vote per mem­ber, not household.

Mal­colm and Mike to talk to Don McAdams. After fur­ther review, get town board to be spon­sor of our appli­ca­tion, Park and Rec makes the most sense.

Reduces costs – would have to pay for consultants

ACT would do all the work for the applications.

Would need a change to the cur­rent order of con­di­tions, con­sid­ered a major change.

Notice of Intent is good until 2018, in first exten­sion this year. 

Need to change the mem­ber­ship renew­al form to add weed fund.

7. Motion: Accept form with changes to be make (typo PayPal)

                  Motion: Malcolm

                  Sec­ond: Tina

                  Unanimous

8. Motion for adjournment:

                  Motion: Malcolm

                  Sec­ond: Tina

                  Unanimous

Lake Maspenock Weed Management Committee

11/18/2014 Meeting Minutes

• Dis­cus­sion held around inter­ac­tion between LMPA Exec­u­tive Board 
  • Doc­u­ments and actions to be reviewed and approved by E‑Board
    • Com­mu­ni­ca­tion and approval may be via email
  • Dis­cus­sion held around sub-com­mit­tee roles 
    • Mar­ket­ing & Fund raising-combined
    • Liai­son to ACT
    • Liai­son to Town
  • New Mis­sion Statement/Marketing fly­er to be devel­oped by Mar­ket­ing sub-committee
  • Reviewed Marketing/Fund Rais­ing Plan 
    • Pub­lic Infor­ma­tion­al Ses­sion with Dominique (ACT Con­sul­tant) sched­uled for 1/8 or 1/15 Snow date 
      • At HHS Cafe­te­ria; 7PM 
        • Mate­ri­als-100 of Each 
          • Fly­er & FAQ
          • Mar­ket­ing Pow­er-point Presentation
          • 2012 ACT Survey
          • Ques­tion­naire & Meet­ing Sur­vey to be hand­ed out and retrieved at end of meeting
          • New Mem­ber­ship Flyer/Form
          • Weed Dona­tion Receipt form (hand­out to donors only)
        • Com­mu­ni­ty inter­ac­tion-Media Social & Print 
          • Iden­ti­fy can­di­date to be inter­viewed for sto­ry in Hop­kin­ton Independent 
            • Out­line to be devel­oped by Mar­ket­ing sub-com­mit­tee and reviewed/approved by E‑Board
          • Solu­tion com­mu­ni­ca­tion by 1/31
            • Address­es prob­lem and com­mu­ni­ty con­cerns (dis­cov­ered from Questionnaire/Survey
          • Reviewed fund rais­ing ideas 
            • Signs sup­port­ing the Lake (Con­cept sim­i­lar to 1,000 homes for the library)
            • Polar plunge
            • Scare­crow drop through ice date
            • Ice Fish­ing Derby
          • Reviewed E‑Board Meeting
          • ACT Pro­pos­al for Pilot pro­gram received and reviewed 
            • Fundrais­ing begun with deposits to sep­a­rate bank account-Tax deductible
          • Reviewed next steps with CPC for CPA funding 
            • Appli­ca­tion sub­mit­ted 11/17
            • Pre­sen­ta­tion to be held 11/20-Mike Riley to speak on behalf of Community
            • CPC deci­sion due begin­ning of December
            • Will need to deter­mine next steps 
              • If CPC declines-will need TM Arti­cle for Gen­er­al Account Funding

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

November 11, 2014

Present at meet­ing: Mal­colm, Pat­ty, Tina, Rick, Paul, Mike, Mark

Start time: 7:06 pm

1. Review, dis­cuss changes and vote to accept min­utes from Octo­ber 7 E‑Board Meet­ing. Post meet­ing min­utes to web­site after board approval.

Motion: Mal­colm

Sec­ond: Tina

Unan­i­mous

2. Trea­sur­ers report – New mem­bers… Account balance?

$2,853.69 in bank account

Tina sent in annu­al report — $15.00

Tina to check with CPA about addi­tion­al dona­tions and fund­ing for weed committee

3. Web­site-Domain name, Dave Cormi­er, Jen Cassidy

Novem­ber 18^th – Pat­ty and Tina to meet with Dave Cormi­er and Jen Cassidy.

Pat­ty and Tina will meet with Dave Cormi­er and Jen Cas­si­ty on 11/18 to go over turn­ing over web­site domain to LMPA. Has been host­ed by Dave, will now be han­dled by LMPA and Jen.

4. Winter/Spring Social

Rick check­ing on March 21^st date with Rod and Gun Club. Every­one to make per­son­al com­mit­ments to get peo­ple to come.   Good social event for net­work­ing with neighbors.

5. Boat­ing Safe­ty Course

Need to secure Fire­house and teach­ers and pick date

6. Water Test­ing

Third test of the year. Mark to do testing.

7. Weed Committee/Markting/ACT/Fundraising

Mark talked to Domenic. Decom­po­si­tion of weeds will cre­ate more algae if not treat­ed. Mike talked to Don McAdams. He sug­gest­ed that the LMPA make an amend­ment to the Order of Con­di­tions that already exist. Notice of Intent can be cost­ly (appli­ca­tion) . Fol­lows order of con­di­tions. All part of the approval process.

Sug­gest­ed that we con­tin­ue draw down and add on chem­i­cal (dual approach) due to two dif­fer­ent weeds that we are try­ing to work with. Not try­ing to erad­i­cate, try­ing to control.

CPC is hold­ing meet­ing on 11/20, any appli­ca­tion for fund­ing needs to be in by 11/17. Pro­pos­al by Tues­day. Will raise pri­vate funding.

LMPA Board sup­ports going for­ward with pre­sent­ing mis­sion state­ment and dual approach for weed control.

Motion: (Mal­colm) Approval to move for­ward with appli­ca­tion and sub­mit­tal of appli­ca­tion to CPC for funding

Sec­ond: Tina

Unan­i­mous

8. New Busi­ness:

Need to update brochure with “Weed Fund” box.

Will need to put togeth­er a thank you let­ter for the dona­tions received with Tax ID number

Pho­to con­test on Face­book – win an LMPA sweatshirt

9. Next meet­ing? Decem­ber 17^th – LMPA Hol­i­day Gathering

Invit­ing Weed com­mit­tee to join

• Motion for adjourn­ment — Mike

Sec­ond: Malcolm

Unan­i­mous

End time: 8:45 pm

In this post you will find infor­ma­tion about the LMPAs weed pre­ven­tion plan. Should there be any ques­tions, please reach out 

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Lake Maspenock Preservation Association

Executive Board Meeting Minutes

October 7, 2014

Attend­ing:  Mal­colm, Drew, Pat­ty, Rick, Mike, Paul

Also attend­ing:  Bill and Cathy Sweeney, Tom St. Pierre, Dave Gibbs, Karen Szulewski

Start time:  7:15 pm

1.    Review, dis­cuss any clar­i­fi­ca­tions and vote to accept min­utes from Sep­tem­ber 10th Exec. Bd. meet­ing.  Post meet­ing min­utes to web­site after board approval.

Malcolm’s changes:

Take out “west­er­ling”

Change sen­tence:  Chem­i­cals may be required if full draw down can­not con­trol weeds at an accept­able level.

Motion to post after changes made:  Malcolm

Sec­ond: Patty

Unan­i­mous

2.    Wel­come to The Pres­i­dent of the Lake Web­ster Asso­ci­a­tion – Jason Piader

Jason pre­sent­ed the board with a hand out of Web­ster Lake Asso­ci­a­tion Fundrais­ing Overview.   He was accom­pa­nied by the Past Pres­i­dent who also spoke about her involve­ment in the Association.

It was not­ed that Web­ster Lake spends between $48,000 and $60,000 annu­al­ly to treat their inva­sive weeds (Fan­wort and Milfoil).

There is a spe­cial per­mit­ting process required for use of chem­i­cals.  Con­ser­va­tion agent needs to be on board.

Their main focus on fundrais­ing efforts are:

Mem­ber involvement

Bulk Mail­ings

Wine Auc­tion

Spon­sor­ships from Local Busi­ness­es (Ice Out/Golf

Tour­na­ment)

Coop­er­a­tion with town and elect­ed officials

Grant Writ­ing

Mem­ber­ship Dues bring in $16,000

Bulk mail­ing (pleas for fund­ing) $4,500

Wine Auc­tion ($1,600)

Ice Out — $4,000 (50/50)

Golf Tour­na­ment — $18,600

Town Offi­cials paid for 1/3 of weed treat­ment in 2013,

Approx­i­mate­ly $16,000

Elect­ed offi­cials — $11,000 from their 2014 budget

Pro­posed $40,000 in matched state aid

There was much dis­cus­sions on spe­cif­ic topics.

Clip­per is the name of the her­bi­cide which they used,

It was just approved for use, and a less expensive

Chem­i­cal treatment

They use A.C.T, they tell them the funds they have,

A.C.T. then pro­vides an assess­ment and makes

rec­om­men­da­tions.

Much dis­cus­sion on the golf tour­na­ment as it raised the

Most funds for the Association.

3.    Inva­sive weed con­trol com­mit­tee – Dave Gibbs, Karen Reed, Bill and Cathy Sweeney.  Spread sheet with lake asso­ci­a­tions to con­tact and ques­tions to ask.  Ques­tions to ask, addi­tion­al lake asso­ci­a­tions? – Paul, Rick and Dave sent out a spread­sheet to the Board with ques­tions and assigned Lake Asso­ci­a­tions to con­tact.  Paul will col­lect the info and com­pile lists to dis­cuss at meet­ings.  Sep­a­rate meet­ing was con­firmed for just the Weed Com­mit­tee, Octo­ber 17th at the Sweeney’s house at 7:00 pm.

4.    Request for sup­port of a Thanks­giv­ing day char­i­ty 5K, Dave to check on back round of the race

Not cov­ered at this meeting

5.    Oil spill from elec­tri­cal transformer

Not cov­ered at this meeting

6.    Review brochure- Add that we are COLAP mem­bers, update Names of offi­cers and exec­u­tive board members…

Not cov­ered at this meeting

7.    Winter/Spring Social – Pos­si­ble dates?

Not cov­ered at this meeting

8.    Trea­sur­ers report – New mem­bers…  Account balance?

Trea­sur­er (Tina), not present at the meet­ing, not covered

9.    New Business

Not cov­ered at this meeting

10.Next meet­ing? Wed., Novem­ber 5th?, Place –

Paul & Karen’s 7:00 pm

11.Motion for adjournment

Motion:  Pat­ty

Sec­ond: Mike

Unan­i­mous

End time 8:45 pm

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

September 10, 2014

Attend­ing:  Mal­colm, Pat­ty, Tina, Rick, Dave, Paul, Drew, Mike

Start time:  7:10 pm

1.    Review, dis­cuss changes and vote to accept min­utes from August 12th  Exec­u­tive Board meet­ing.  Post meet­ing min­utes to web­site after board approval.

Make the fol­low­ing change:  The native weed we have is a chal­lenge, Draw Down will knock down the den­si­ty of the plants, and it will not kill the seeds, its migrat­ing into deep­er water.

Motion:  Mal­colm

Sec­ond: Patty

Unan­i­mous

2.    Trea­sur­ers report – New members…

Bal­ance:  $2,742.37

Insur­ance annu­al pre­mi­um paid — $850

Tina received a few new memberships

3.    Sunken Boats – Lakeshore Road, Woody Island

Mike to call police to knock on doors.  Drew will go to neigh­bor on Lakeshore.  Dave Gibbs sug­gest­ed bal­last bags to resur­face boat on Lakeshore.  No oil or gas leak as of now.

4.    Request for sup­port of a Thanks­giv­ing Day char­i­ty 5K

We can use our con­nec­tions to sup­port it.  Dave will check to make sure it is a legit­i­mate charity.

Motion:  Agree to send out pro­mo­tion for 5K race once verified

Sec­ond: Patty

5 of 8 mem­bers vot­ed yes

5.    Let­ter to Con­ser­va­tion Com­mis­sion con­cern­ing the require­ment to do a bio­log­i­cal sur­vey after last winter’s draw down.

Mal­colm spoke with Con Comm on Mon­day, Don McAdams said they are fine with not doing sur­vey this time.

Ques­tion was raised, why didn’t it go all the way down, gate was not opened enough

Con Comm is in sup­port of extend­ed draw downs, we need solu­tions for Spin­dle Island

6.    Weed Con­trol – chem­i­cal treat­ment, draw down…

Full notice of intent would need to be drafted

LMPA would bear full brunt of cost

Aquat­ic con­tact per­son – Domenic —  did the sur­vey.  Should con­duct anoth­er sur­vey to use to inter­act with oth­er Lake boards.

Chem­i­cals may be required if full draw down can­not con­trol weeds at an accept­able level.

Fund­ing is exter­nal, Domenic to find out and let Rick know.

Min­i­mum cost — $150,000

Dave to make a list of local lakes and cre­ate a list of ques­tions for us to ask.  Each board mem­ber to take 2 asso­ci­a­tions and con­tact them.

Drew to draft an email to get inter­est of lake asso­ci­a­tion mem­bers to form a Weed Subcommittee.

7.    Flood Insurance

Mal­colm respond­ed to an email regard­ing flood insur­ance.  He con­tact­ed Elaine Lazarath.  The maps have changed.  No prop­er­ties on the lake are con­sid­ered in a flood zone.

8.    Notice of Nor­mal draw down being sent out

Tina sent out a mes­sage to all mem­bers today.  It was draft­ed by Malcolm.

9.    New Business

Mark­ing rocks – Paul asked if this could be done.  Mal­colm explained it can be done per­son­al­ly, but not by the LMPA

Hike on Pep­per­corn Hill for the Fall.  Tina will con­tact Eagle Scout that marked the trails to con­duct a hike.

10.Next meet­ing?

Tues­day, Octo­ber 7th, 7:00 pm – Patty’s house

11.Motion for adjourn­ment:  Malcolm

Sec­ond: Tina

Unan­i­mous

End time:  8:23 pm

Lake Maspenock Preservation Association

Executive Board Meeting Minutes

August 12, 2014

Attend­ing:  Mal­colm, Pat­ty, Tina, Rick, Dave, Paul, Mark

Start time:  7:10 pm

1.    Review, dis­cuss changes and vote to accept min­utes from June 25th Annu­al meet­ing.  Post meet­ing min­utes to web­site after board approval.

Motion:  Mal­colm

Sec­ond: Tina

Unan­i­mous

2.    Trea­sur­ers report – New members…

Bal­ance:  $3,540.50

Insur­ance bill is com­ing due

Some new mem­bers, Tina will put a let­ter out to new house­holds.  Tina and Pat­ty will work on a mailing.

3.    Dineen/Austin Pow­der con­ser­va­tion restric­tion — David Gold­man, Pres­i­dent of the Hop­kin­ton Area Land Trust indi­cat­ed that the trail was cut on 8/2/14 to con­nect to Pep­per­corn Hill trails as part of an Eagle Scout project.

Ask Eagle Scout to lead a trail walk, pos­si­bly in the Fall.

4.    Web­site-Domain name, Dave Cormi­er, Jen Cas­sidy… — Pat­ty to facil­i­tate.  Web­site for Glen Echo Lake in Charl­ton, MA, Tina sent a link to their site.

Tina will reach out to Jen.  Pat­ty, Tina, Jen to get togeth­er and invite Dave Cormi­er.  Rick will research some web designs

5.    Let­ter to Con­ser­va­tion Com­mis­sion con­cern­ing the require­ment to do a bio­log­i­cal sur­vey after last winter’s draw down.  Dis­cuss whether to request to do a larg­er draw down again this fall.

Cost to chem­i­cal­ly treat 10 acres — $4K to $6K

$500/acre on aver­age (we have 240–250 acres)

The native weed we have is a chal­lenge, Draw Down will knock down the den­si­ty of the plants, and it will not kill the seeds, its migrat­ing into deep­er water

Mark went to COLAP sem­i­nar, they talked about dif­fer­ent weeds and how to kill them, some have had success

Need to raise funds, per­haps we can ask for $250 invest­ment from mem­ber­ship or oth­ers around the lake, CPA fund­ing may be an avenue

Rick to talk to Don McAdams for steps to move for­ward with weed con­trol and fund­ing.  Board of Health should be involved as well.  Mal­colm will get sur­vey engi­neer name for Rick.

Fund­ing avenues to inves­ti­gate:  CPA Funds, Town, Pri­vate, State.  Put togeth­er a cam­paign, A.C.T. may have data we need.

Need to sub­mit a let­ter to Con­ser­va­tion Com­mit­tee to not do the bio­log­i­cal study

Email mem­bers (and Face­book) with link to Weed Facts, large leaf pond weed, Aquat­ic Con­trols may have info.

Rick will gath­er the infor­ma­tion and bring to LMPA meet­ing for review

Motion:  Send let­ter to Con Comm (Mal­colm)

Sec­ond: Rick

Unan­i­mous

6.    Dam Advi­so­ry committee

No updates

7.    New Business

No new business

8.    Next meeting?

Wednes­day, Sep­tem­ber 10 – Tina’s 7:00 pm

9.    Motion for adjourn­ment  — Malcolm

Sec­ond: Rick

Unan­i­mous

End time 8:20 pm